Data Privacy Notice
What personal data Drop Guard collects, why it is processed, your rights as a data subject, and the security measures in place.
Early Warning System (EWS)
Support learners with early warning insights
Drop Guard helps schools monitor risk using grades and attendance together—organized by Junior High and Senior High grading periods, legacy and Strengthened SHS tracks.
For authorized school personnel. Student data stays under your school’s control.
Early warning insights
Why early warning matters
When attendance slips, grades fall, or other risk signals add up, small issues can become harder to address. An early warning system gives teachers and counselors a shared picture so support can start sooner—not after a crisis.
Drop Guard is designed as a practical workspace: capture what staff already observe, organize it in one place, and help your team prioritize follow-up while respecting student privacy.
Who it’s for
Each role sees tools that match typical school responsibilities. Access is controlled by your administrator.
Teachers
Mark calendar attendance, encode point-based grades, and import class lists—Student Sheets show attendance totals beside each learner’s grades for the same term.
Counselors
Use dashboards that blend GPA, attendance percentage, and absence streaks to coordinate guidance, track interventions, and prioritize follow-up.
Administrators
Manage users, sections, subjects, and settings; review audit activity; and keep the system aligned with school policy.
How it works
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Sign in securely
Staff accounts use role-based access. Sessions are hardened for school use (e.g., idle timeout, protected cookies).
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Capture attendance and grades
Teachers use Student Sheets to mark daily attendance and enter quiz, exam, and project scores. Saving attendance updates term totals (present, absences, and rate) used across the system.
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Review combined risk signals
Counselors and admins see risk summaries that weigh grades and attendance together—not grades alone—so patterns surface earlier.
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Document follow-up
Workflow tools help your team record referrals, updates, and actions so accountability is clear.
Key modules inside the system
Drop Guard is organized around K–12 school tasks—from encoding and attendance to counseling follow-up.
Predictive dashboard
View risk distribution filtered by grade, strand, and section. Indicators combine GPA, attendance rate, and consecutive absences.
Student sheets (attendance + grading)
Calendar attendance and a grading sheet live in one place. Attendance totals appear next to academic scores, and both feed term performance records.
Referrals & interventions
Document referrals and counseling notes so support is coordinated and traceable.
Reports & audit logs
Export intervention reports and review audit history for accountability.
K–12 curriculum support
Separate Junior High (quarterly) and Senior High (semestral) terms. SHS supports legacy strands (STEM, ABM, HUMSS, TVL) and Strengthened SSHS tracks (Education, TechVoc).
Frequently asked questions
Only authorized school personnel with a Teacher, Counselor, or Admin account can sign in. Access is role-based.
No. Risk indicators are decision support. Staff should validate with attendance, grades, context, and school procedures.
The system uses role-based access, hardened sessions, CSRF protection, login rate limiting, and audit logging. Your institution should also enforce HTTPS, policies, and access rules.
Counselors and Admins can archive/unarchive from the student profile or the All Students list. Archived learners are hidden from most active workflows but can be restored later.
Contact your school administrator. Admins create accounts in the Users module.
Yes. Grade 11–12 learners can be tagged with legacy strands (STEM, ABM, HUMSS, TVL) or Strengthened SSHS tracks (Education, TechVoc). Junior High uses quarterly terms; Senior High uses semester-based quarters aligned to DepEd-style structures.
Data Privacy Notice & Terms of Service
Transparent policies aligned with RA 10173. Staff must review both documents before signing in.
Terms & Conditions
Rules for authorized school personnel: acceptable use, account duties, prohibited conduct, and how the system supports—not replaces—professional judgment.
Privacy, security, and governance
- Built-in consent flow and links to your Data Privacy Notice and Terms & Conditions before sign-in.
- Role-based access, audit logging, and sensible defaults (e.g., rate limiting on login attempts).
- Student accounts are not required—records are maintained by authorized staff, consistent with many school workflows.
- Your institution remains responsible for policies, consent, and lawful use; Drop Guard supports transparency with clear notices.
- Authorized counselors and administrators can archive or restore student profiles; changes are recorded in audit logs.
Ready to sign in?
Use the account your school administrator created. If you need access, contact your school IT or registrar office.
New to Drop Guard? Ask your admin to create your user in the Users panel.
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